Invite teammates and set their roles

Last updated: October 30, 2026

Add teammates to your workspace by email and choose the role each one joins with, so everyone has the access their job needs from their first sign-in.

Before you start

  • You need Change member roles to open Members, as Admin has. On Enterprise, inviting, suspending and removing members also needs Manage workspace settings.

  • Decide which role each person needs. Outside Enterprise there are two: Admin runs the workspace, Creator does the creative work. See Roles and permissions for what each one grants.

  • If your workspace provisions members from an identity provider (SCIM), Invite Member is turned off and new members arrive from the provider instead.

Steps

  1. Click your workspace name in the sidebar and choose Settings. Under People, select Members. The table lists everyone in the workspace with their Role, Status, Groups and Last activity.

  2. Select Invite Member. The Invite member dialog opens.

  3. In Email addresses, enter each teammate's work email. Separate several addresses with a comma, a semicolon or a space to invite them in one go.

  4. Open Role and choose the role they join with. It starts on Creator; the other built-in role is Admin. On Enterprise the list also holds your workspace's custom roles. Every address in the dialog gets the role you pick.

  5. Select Send invitation.

Result

Layer confirms with Invitation sent to and the address (or the number of invitations when you sent several), and each person receives an invitation email. They appear in the members table straight away with the role you chose, and you can change it at any time from the Role dropdown in their row.

Production tips

  • Start people on Creator. It covers generating, training, workflows and the library. Make someone an Admin only when they need to manage members, billing, sign-in or settings, and promote them later from their row rather than inviting everyone as Admin.

  • Onboard a whole team at once. Paste a list of addresses copied from a spreadsheet or a chat; the field splits it into separate invitations. Very large lists go in batches; the dialog tells you when you have added too many.

  • On Enterprise, use groups for teams. On the Groups page, give a group a role, a usage limit and AI controls, then add people to it. Members whose role comes from a group show Group managed, and their role is changed on the group rather than in this table.

  • Set what one person may use. On Enterprise, AI controls in a member's row menu sets the models and Layer agent for that person alone, for example a contractor who should use fewer models than their group. See Set AI controls for one member.

  • Keep two Admins. Layer will not let the only Admin change their own role. Promote a second person before anyone goes on leave or moves team.

  • Offboard in two stages. From a row's actions menu, Suspend member removes access while keeping the person on the roster; Remove member takes them off the workspace. Set the status filter to All members to see suspended people again.

  • Audit access regularly. Export CSV downloads the roster as currently filtered, which is useful for a quarterly access review.

If something goes wrong

  • An address is highlighted and the invitation will not send. It is not a valid email. Correct or remove it; the dialog says Remove or correct invalid email addresses.

  • Some invitations failed. Layer reports how many, and the dialog stays open with only the failed addresses in it. Check them and select Send invitation again.

  • Invite Member is greyed out. Your workspace's members are managed by your identity provider (SCIM). Add the person there.

  • Invite, suspend and remove are greyed out with "Ask a workspace admin to invite, suspend or remove members". On Enterprise, your role can change member roles but not manage workspace settings, which these actions also need. Ask a workspace admin to make the change.

  • You cannot change someone's role. Their role comes from a group (Group managed). Change the group's role, or remove them from the group.

  • A member's row shows a role the list does not offer. They hold a role your plan no longer offers, and keep it until you pick another. The list offers only the roles your plan has, so once you change it, the old role cannot be chosen again.

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